Calhoun County Committee On Aging 

                         

                                                                                      .  .  .  moving onward

 

 

 

 

News

 

 

CCCOA Board of Directors Meet

October 27, 2014 Minutes

 

                                                                  To:               CCCOA Board of Directors

               Re:              BOARD MEETING October 27, 2014, 2:30 PM

 

Board Members Present:   Roberta Wilson, Pam Gainer, Launa Butler, Dottie Rader , Patti Hicks, Carroll McCauley

Also Present:  Rick Poling, Maricia Mlynek

Call to Order    Pam Gainer, Board Vice President, called the meeting to order at 2:30 PM.

Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer and pledge.

Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, McCauley moved to accept the Board Minutes from the September 22nd meeting as presented; Wilson seconded; motion carried unanimously.

Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

    • Agenda for the October 27th Meeting

    • Minutes of September 22nd Meeting

    • Financial Reports for September (In Summary and in Detailed formats)

    • Financial Report for Fiscal Year to Date (through September)

    • Credit Card Statement for September

    • Planning Committee October 16th Minutes

    • November 2014 Grantsville Calendar of Events

    • November 2014 West Fork Center Calendar of Events

    • November 2014 Menu

    • Flyer regarding Fall Health Fair

    • Flyer regarding Fall Health Fair Lab Services Available and Costs

    • Flyer regarding Spencer Shopping Trip

    • Flyer regarding Attorney General’s Representative’s Visit

    • Flyer regarding Veterans Day Celebration Dinner

    • Flyer regarding Congresswoman Capito’s Representative’s Visit

    • Flyer regarding CCCOA Thanksgiving Dinner

    • Flyer regarding Bowling Trip

    • Flyer regarding Snack & Movie

    • Flyer regarding “Mountain Memories Christmas Dinner Show” in Elkins

    • November 2014 “Insider” Newsletter

    • October 2014 CCCOA Newsletter

    • Certificate awarding $3,200 WV Senate Community Partnership Grant (Edgell)

    • Certificate awarding $3,250 WV Senate Community Partnership Grant (Kessler)

       

       

    • New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases  Cash balance, credit card purchases, and expenditures for September  were presented by Poling. Wilson moved to approve reports as presented; Rader seconded; motion carried unanimously

  2. Planning Committee:  Planning Committee minutes from October 16th, 2014 were approved by unanimous consent. (Hicks/McCauley)

                                       

                                                           

Other Business         Exclusion From Services Policy was discussed. Poling explained recent concern and issues. McCauley motioned

                                    to  accept policy as presented; Butler Seconded; motion carried unanimously.

 

Adjournment               Unanimous by all members. (McCauley/Hicks)              

                                                            The next regularly scheduled meeting will be held on November 17th, 2014.

September 22, 2014 Minutes

 

                                                                  To:               CCCOA Board of Directors

               Re:              BOARD MEETING September 22, 2014, 4:30 PM

 

Board Members Present:   Roberta Wilson, Pam Gainer, Launa Butler, Dottie Rader , Roger Jarvis, Barb Roberts

Also Present:  Rick Poling, Maricia Mlynek

Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

Prayer and Pledge   Following the welcome, Roberta Wilson led the group in prayer and pledge.

Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Butler moved to accept the Board Minutes from the August 25th  meeting as presented; Wilson seconded; motion carried unanimously.

Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

  • Agenda for the September 22nd Meeting

  • Minutes of August 25th Meeting

  • Financial Reports for August (In Summary and in Detailed formats)

  • Financial Report for Fiscal Year to Date (through August)

  • Credit Card Statement for August

  • Planning Committee September 16th Minutes

  • October 2014 Grantsville Calendar of Events

  • October 2014 West Fork Center Calendar of Events

  • October 2014 Menu

  • Flyer regarding Flu Shot Clinic

  • Flyer regarding Town Wide Yard Sale

  • Flyer regarding Capito’s Representative

  • Flyer regarding Ripley Shopping Trip

  • Flyer regarding Spencer Bowling Trip

  • Flyer regarding Spencer Shopping Trip

  • Flyer regarding Attorney General Representative

  • Flyer regarding Snack & Movie

  • Flyer regarding Halloween Party West Fork

  • Flyer regarding Halloween Party Grantsville

  • Flyer regarding Basket/Case Knife Bingo & Gun Raffle

  • Flyer regarding Glenville State College Courses

  • Flyer regarding Food Bank Policy

  • Merchant letter for “25 Days of Christmas”

  • October 2014 “Insider” Newsletter

  • September 2014 CCCOA Newsletter

  • Annual Audit for FY2013 with accompanying documents

  • DHHR Validation and Compliant letters

     

     

      New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases Cash balance, credit card purchases, and expenditures for August were presented by Poling. Wilson moved to approve reports as presented; Butler seconded; motion carried unanimously

  2. 2013 Audit/Review (prepared by Tetrick & Bartlet, PLLC) was discussed by Jarvis and Poling with an  explanation of the agency’s depreciation scale and separation of duties. Wilson moved to accept 2013 Audit/Review; Gainer seconded; motion carried unanimously.

  3. Planning Committee:  Planning Committee minutes from September 16, 2014 were approved by unanimous consent.(Rader/Gainer)

                                       

                                                           

                    Adjournment               Unanimous by all members. (Butler/Rader) 

                                                                                The next regularly scheduled meeting will be held on October 27th, 2014.

August 25, 2014 Minutes

 

                                                                  To:               CCCOA Board of Directors

               Re:                     BOARD MEETING August 25, 2014, 4:30 PM

 

Board Members Present:   Roberta Wilson, Pam Gainer, Launa Butler, Patti Hicks, Dottie Rader , Carroll McCauley, Edward Lawaty, Roger Jarvis

Also Present:  Rick Poling, Maricia Mlynek

  1. Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer and pledge.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Wilson moved to accept the Board Minutes from the July 28th meeting as presented; Butler seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

 

  • Agenda for the August 25th Meeting

  • Minutes of July 28th Meeting

  • Financial Reports for July (In Summary and in Detailed formats)

  • Financial Report for Fiscal Year to Date (through July)

  • Credit Card Statement for July

  • Planning Committee August 12th Minutes

  • September 2014 Grantsville Calendar of Events

  • September 2014 West Fork Center Calendar of Events

  • September 2014 Menu

  • Flyer regarding Big Bingo

  • Flyer regarding Attorney General’s Representative’s Visit

  • Flyer regarding Congresswoman Capito’s Representative’s Visit

  • Flyer regarding Pettyville Shopping Trip

  • Flyer regarding Spencer Shopping Trip

  • Flyer regarding Bowling Outing

  • Flyer regarding Sunglasses Day 2014

  • Flyer regarding CCCOA Rite Aid Flu Shot Clinic

  • Flyer regarding Snack and Movie

  • September 2014 “Insider” Newsletter

  • August 2014 CCCOA Newsletter

     

     

    VI.                  New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases   Cash balance, credit card purchases, and expenditures for July 2014 were presented by Poling. Lawaty moved to approve reports as presented; Hicks seconded; motion carried unanimously. Poling explained the current standing of Agency’s Lighthouse and FAIR sliding fees as well as the conclusion of the programs fiscal year standings. Members discussed current fees and donation scales for all programs.

   B.    Compiled Financial Statements & Supplemental Information of Calhoun County Committee On Aging, Inc.” for fiscal year ending September 30, 2013 (prepared by    Bennett & Dobbins) was discussed by Jarvis and Lawaty with an explanation of the agency’s depreciation scale.

 

   C.   Planning Committee:  Planning Committee minutes from August 12th, 2014 were approved by unanimous consent.(Wilson/Rader)

                                                             

                                                                                                   

VII.              Other Business          Poling reported on the upcoming Rally in Charleston on September 9th,2014  The Board discussed changing current meeting time. Wilson motioned to change meeting time to 2:30 pm; Butler seconded motion; motion carried unanimously.

                                                           

McCauley raised a concern about the Food Bank baked goods, voicing that some seniors are not allowed the opportunity to collect the baked goods before the supply is depleted.  Poling stated that this has been an issue for several months and signs requesting seniors limit the amount they take until all have had an opportunity to collect some items have been posted, but with little impact.  Members agreed that this must be rectified as all seniors should have equal access to the baked goods.  Poling discussed changing times and availability as well as enforcing tickets for regular patrons.  Steps will be taken to control the situation.

 

                                                           

VIII.             Adjournment               Unanimous by all members. (McCauley/Gainer)            

                                                                                The next regularly scheduled meeting will be held on September 22, 2014.

                                                                                                   

 

July 28, 2014 Minutes

 

                                                           

Board Members Present:   Roberta Wilson, Pam Gainer, Launa Butler, Patti Hicks, Dottie Rader , Carroll McCauley

Also Present:  Rick Poling, Maricia Mlynek, Betty Ellison

  1. Call to Order    Pam Gainer, Board Vice President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer and pledge.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Rader moved to accept the Board Minutes from the June 30th meeting as presented; McCauley seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

      • Agenda for the July 28th Meeting

      • Minutes of June 30th Meeting

      • Financial Reports for June (In Summary and in Detailed formats)

      • Financial Report for Fiscal Year to Date (through June)

      • Credit Card Statement for June

      • Planning Committee July 8th Minutes

      • August 2014 Grantsville Calendar of Events

      • August 2014 West Fork Center Calendar of Events

      • August 2014 Menu

      • Flyer regarding Attorney General’s Representative’s Visit

      • Flyer regarding Congresswoman Capito’s Representative’s Visit

      • Flyer regarding Spencer Shopping Trip

      • Flyer regarding Bowling Outing

      • Flyer regarding Snack and Movie

      • August 2014 “Insider” Newsletter

      • July 2014 CCCOA Newsletter

      • “Compiled Financial Statements & Supplemental Information of Calhoun County Committee On Aging, Inc.” for fiscal year ending September 30, 2013 (prepared by Bennett & Dobbins)

         

         VI.                  New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases    Cash balance, credit card purchases, and expenditures for June 2014 were presented by Poling. Hicks moved to approve reports as presented; Wilson seconded; motion carried unan

  2. Compiled Financial Statements & Supplemental Information of Calhoun County Committee On Aging, Inc.” for fiscal year ending September 30, 2013 (prepared by Bennett & Dobbins). Wilson motioned to approve statements presented; Rader seconded; motion carried

  3. Planning Committee:  Planning Committee minutes from July 8th, 2014 were approved by unanimous consent.                               Wilson/Butler)

                                                             

                                                                                                   

VII.              Other Business          Poling discussed the possibility of a gun raffle for the West Fork Site. Board members did not see any problem with proceeding                                                                               with the fundraiser. 

 

                                                           

                    VIII.             Adjournment               Unanimous by all members. (McCauley/Wilson)            

                                                                                The next regularly scheduled meeting will be held on August 25, 2014.

 

June 30, 2014 Minutes

 

Board Members Present:   Roger Jarvis, Edward Lawaty, Roberta Wilson, Pam Gainer, Launa Butler, Patti Hicks, Dottie Rader

Also Present:  Rick Poling, Maricia Mlynek

  1. Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Edward Lawaty led the group in prayer.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Gainer moved to accept the Board Minutes from the May 27th  meeting as presented; Lawaty seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

  • Agenda for the June 30th Meeting

  • Minutes of May 27th Meeting

  • Financial Reports for May (In Summary and in Detailed formats)

  • Financial Report for Fiscal Year to Date (through May)

  • Credit Card Statement for May

  • Planning Committee June 17th Minutes

  • July 2014 Grantsville Calendar of Events

  • July 2014 West Fork Center Calendar of Events

  • July 2014 Menu

  • Flyer regarding 4th of July Picnic

  • Flyer regarding Spencer Shopping Trip

  • Flyer regarding BIG BINGO

  • Flyer regarding Attorney General’s Representative’s Visit

  • Flyer regarding HealthSouth Presentation

  • Flyer regarding Congresswoman Capito’s Representative’s Visit

  • Flyer regarding Snack and Movie

  • July 2014 “Insider” Newsletter

  • June 2014 CCCOA Newsletter

     

    VI.                  New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases     Cash balance, credit card purchases, and expenditures for May 2014 were presented by Poling. Jarvis asked that report say Gross Income instead of Gross Profit. Poling stated that the office will check on adjusting the wording on the statements, but wasn’t sure we can adjust since it is a report generated directly from QuickBooks to insure accuracy, and customization options for the profit/loss formats in QuickBooks are limited. Wilson moved to approve reports as presented; Rader seconded; motion carried unanimously.  

   B.   Planning Committee:  Planning Committee minutes from June 17th, 2014 were approved by unanimous consent.     (Gainer/Hicks)

                                                             

                                                                                                   

VII.     Other Business          Poling discussed the need for inventive ideas to entice Personal Care Provider employment as the  employee count is still below what is needed. The board brainstormed some possibilities and will continue to think about options and ideas for the future.  Jarvis discussed the recent Cape Cod trip and                         explained that a fun time was had by all.

 

VIII.             Adjournment               Unanimous by all members. (Hicks/Gainer)



                                                                                The next regularly scheduled meeting will be held on July 28th, 2014, at the West Fork site.

May Meeting

 

                                                                 

 

Board Members Present:   Roger Jarvis, Edward Lawaty, Roberta Wilson, Carroll McCauley, Launa Butler, Patti Hicks, Dottie Rader

Also Present:  Rick Poling, Maricia Mlynek

  1. Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Rader moved to accept the Board Minutes from the April 28th meeting as presented; Wilson seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

    • Agenda for the May 27th Meeting

    • Minutes of April 28th Meeting

    • Financial Reports for April (In Summary and in Detailed formats)

    • Financial Report for Fiscal Year to Date (through April)

    • Credit Card Statement April

    • Planning Committee May 20th Minutes

    • June 2014 Grantsville Calendar of Events

    • June 2014 West Fork Center Calendar of Events

    • Flyer regarding Pettyville Shopping Trip

    • Flyer regarding Elbin Hearing Free Clinic

    • Flyer regarding Attorney General Representative’s Visit

    • Flyer regarding Spencer Shopping Trip

    • Flyer regarding Father’s Day Dinner

    • Flyer regarding Rep. Capito’s Representative’s Visit

    • June 2014 “Insider” Newsletter

    • May 2014 CCCOA Newsletter

    • Proposed “Nepotism Policy” for consideration/passage by Board

    • West Virginia Department of Health and Human Services Final Report of the Personal Care Monitoring Review (identified no deficiencies)

    • Last page of Governor’s Fourteen-page Veto, which cuts the funding passed by the Legislature for “Senior Citizen Centers and Programs” and for “In-Home Services and Nutrition for Senior Citizens; Memorandum from Commissioner Roswall freezing wages

    • Table of LIFE Award Reductions for Fiscal Year 2015

    • Emails regarding additional FY2014 Title III funding offered, sought and granted                                                                                                                                                                                                                           



IV.      A.              Financial Matters: Income and Expenditures and Credit Card Purchases  Cash balance, credit card purchases, and expenditures for April 2014 were presented  by Poling. Wilson moved to approve reports as  presented; Butler seconded; motion carried unanimously.  

       B.                Planning Committee:  Planning Committee minutes from May 20th, 2014 were approved by unanimous consent. (Hicks/Wilson)

                                                           

            C.                Nepotism Policy:  Lawaty motioned to accept the Nepotism Policy as presented; McCauley seconded; motion carried unanimously.  


                                                                                        

VII.              Other Business          Poling discussed  LIFE budget reductions. CCCOA has been subjected to a 3.08% decrease that resulted from the Governor’s veto.  The percentages of decrease for each county were determined by a calculation of the senior population in each county in the State (which shifts annually), and apportioned accordingly, so that the decreases would be fair and equal for each per capita senior citizen, regardless of county size or overall population.   Poling also discussed possible parking problems that may develop in the future when the new neighboring restaurant begins its use of the current public parking lot, which is heavily used by our Seniors and allows them to avoid walking up and down steep inclines required if they use our own parking along River Street. Poling suggested some possible solutions, including one that may involve entering into a lease agreement, and the Board expressed general agreement with the suggestions.

 

                   

VIII.             Adjournment               Unanimous by all members. (McCauley/Butler)              

                                                                                The next regularly scheduled meeting will be held on June 30th, 2014, at the West Fork site.

April Meeting

Roger Jarvis, Edward Lawaty, Roberta Wilson, Carroll McCauley, Pam Gainer, Launa Butler, Patti Hicks, Dottie Rader

Also Present:  Rick Poling, Maricia Mlynek

  1. Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Gainer moved to accept the Board Minutes from the March 24 meeting as presented; Rader seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

    • Agenda for the April 28th Meeting

    • Minutes of March 24th Meeting

    • Financial Reports for March (In Summary and in Detailed formats)

    • Financial Report for Fiscal Year to Date (through March)

    • Credit Card Statement for March

    • Planning Committee April 22nd Minutes

    • May 2014 Grantsville Calendar of Events/ West Fork Center Calendar of Events

    • May 2014 Menu

    • Flyer regarding annual Myrtle Beach Trip

    • Flyer regarding Elbin Hearing Free Clinic

    • Flyer regarding Town-Wide Yard Sale

    • Flyer regarding Spencer Shopping Trip

    • Flyer regarding Mother’s Day Dinner

    • Flyer regarding Attorney General Representative’s Visit

    • Flyer regarding 2014 Spring Health Fair

    • Flyer regarding Bowling Trip

    • Flyer regarding Rep. Capito’s Representative’s Visit

    • Flyer regarding Snack and Movie Day

    • May 2014 “Insider” Newsletter

    • April 2014 CCCOA Newsletter

    • Bureau of Senior Services Final Report of the Personal Care Services Provider (Identified no deficiencies)

    • Myrtle Beach Compass Cove Raffle

      Poling also discussed that the West Fork water bill was unusually high due to a water leak that was not discovered until the time the meter was read for billing, so the utilities expenditures were high for the month.


 

VI.   Old Business  Poling stated that the agency’s enrollment and pension plan information seminar will take place over the next two weeks. Also on the schedule is the annual accountant visit on May 22nd.   In the future, the annual accounting and auditing is being planned to occur closer to the end of the fiscal year, and changes are being made in grant budgeting to make this possible.

 

VII.    New Business

  1. Financial Matters: Income and Expenditures and Credit Card Purchases                                                                                         Cash balance, credit card purchases, and expenditures for March 2014 were presented by Poling. Wilson moved to approve reports as presented; Lawaty seconded; motion carried unanimously.  Lawaty expressed concern over the West Fork water bill increase, saying it didn’t seem fair to water customers to bear such high costs; Poling explained that because it was an outside and unnoticeable leak did qualify us to obtain a reduced rate under the Public Service Commission’s tariffs, but that it was still a costly amount even after the reduction.

  2. Planning Committee:  Planning Committee minutes from April 22, 2014 were approved by unanimous consent. (Butler/Wilson)

  3. Re-appointment of Board Members:  McCauley moved to re-appoint Roberta Wilson, Patricia Hicks, Pam Gainer, and Edward Lawaty; Rader seconded; motion carried unanimously.  

                                                                                                     

VIII.    Other Business   Poling discussed the necessary computer upgrades across the agency to adapt with the XP changes and the harmony updates for staff. Three new computers were purchased and several updated as required to continue functioning at necessary and safe capacities. New computer cost were $469 each with monitors.  Wilson asked about the impact on the increased minimum wage for the CCCOA. Poling explained that the increase would only affect two staff members and this is currently being evaluated.  Poling also said that funding in the legislature is closely being watched as cuts are possible.

 

IX.      Adjournment               Unanimous by all members. (McCauley/Gainer)            

                                                                                The next regularly scheduled meeting will be held on May 27, 2014, at the Grantsville site.

CCCOA Board of Directors Meets


February and March Meetings

                                                    

Board Members Present:   Roger Jarvis, Edward Lawaty, Roberta Wilson, Carroll McCauley, Pam Gainer, Launa Butler, Patti Hicks, Dottie Rader

Also Present:  Rick Poling, Maricia Mlynek

  1. Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

  2. Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

  3. Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer.

  4. Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Rader moved to accept the Board Minutes from the February 6th meeting as presented; McCauley seconded; motion carried unanimously.

  5. Executive Director Comments  During the Executive Director Comments, Rick Poling discussed the following items:

                                                                                                                        FEBRUARY BUSINESS MEETING:

 

    • Minutes of February 6th Meeting

    • Financial Reports for January (In Summary and in Detailed formats)

    • Financial Report for Fiscal Year to Date (through January)

    • Credit Card Statement for January

    • Audited Financial Statements FY 2012 from Tetrick & Bartlett

    • Planning Committee February 11th Minutes

    • March 2014 Grantsville Calendar of Events

    • March 2014 West Fork Center Calendar of Events

    • March 2014 Menu

    • Flyer regarding Attorney General’s Representative Clinic/Visit

    • Flyer regarding Spencer Shopping Trip

    • Flyer regarding St. Patrick’s Day Celebration (Grantsville Center)

    • Flyer regarding St. Patrick’s Day Celebration (West Fork Center)

    • Flyer regarding Rep. Capito’s Representative Visit

    • Flyer regarding Bowling Outing

    • Flyer regarding CCCOA Talent Show

    • Flyer regarding Snack & Movie

    • March 2014 “Insider” Newsletter

    • 1099-INT from Calhoun Banks (reflecting $2,940.56 interest earned in 2013)

    • (February Newsletter was distributed last meeting)

    • Fiscal Year 2012 Audit Report and Documents

 

                                                            MARCH BUSINESS MEETING:

 

    • Financial Reports for February (In Summary and in Detailed formats)

    • Financial Report for Fiscal Year to Date (through February)

    • Credit Card Statement for February

    • Planning Committee March 11th Minutes

    • April 2014 Menu

    • April 2014 Grantsville Calendar of Events

    • April 2014 West Fork Center Calendar of Events

    • April 2013 Menu

    • Flyer regarding Dart Tournament

    • Flyer regarding Spencer Shopping Trip

    • Flyer regarding Attorney General’s Representative Clinic/Visit

    • Flyer regarding Rep. Capito’s Representative Visit

    • Flyer regarding Easter Dinner and Celebration

    • Flyer regarding Bowling Outing

    • Flyer regarding Crazy Hat Day

    • April 2014 “Insider” Newsletter

    • March 2014 CCCOA Newsletter

       

       

      VI.               Old Business   Wilson asked for an update on the status of the 401 K plan for employees.  Poling stated that the paperwork has been completed and the agency expects an enrollment and pension plan information seminar to be presented by Westbanco and Principal for employees in the next two months.  The Board was pleased that the plan is being put into place for all staff members to consider. 

       

        

       

      VII.                    New Business

                             A.             Financial Matters: Income and Expenditures and Credit Card Purchases    Cash balance, credit card purchases, and expenditures for January 2014 were presented by Poling, along with the FY2012 Audited Financial statements from Tetrick & Bartlett, which the Board reviewed and discussed.  Lawaty moved to approve reports as presented; McCauley seconded; motion carried unanimously.  Cash balance, credit card purchases, and  expenditures for February 2014  were presented by Poling.  Lawaty moved to approve reports as presented; McCauley seconded; motion carried unanimously.      

                                    B.             Planning Committee:  Planning Committee minutes from February 11, 2014 were approved by unanimous consent.       (Wilson/Rader)   Planning Committee minutes from March 11, 2014 were approved by unanimous consent. (Gainer/Hicks). 
            
                                                                 

                     VIII.           Other Business      Poling discussed the concern of an acute deficiency in the number of personal care providers the CCCOA has employed. He  stated that postings and advertisements have been made several times. Some new employees have been recently hired, but  the numbers are still low affecting the agency’s ability to meet projections and service numbers.  The agency will continue to seek to hire more care providers and shift existing resources to reach projections.

 

                        IX.            Adjournment            Unanimous by all members. (McCauley/Wilson)             

                                                                The next regularly scheduled meeting will be held on April 27, 2014, at the Grantsville site.

               


CCCOA Board of Directors Meets

December and January Meetings

 

                                                    

Board Members Present:   Roger Jarvis, Edward Lawaty, Roberta Wilson, Carroll McCauley, Pam Gainer  

Also Present:  Rick Poling, Maricia Mlynek

I.              Call to Order    Roger Jarvis, Board President, called the meeting to order at 4:30 PM.

II.             Roll Call Attendance   Sheet signed by all members/visitors to be kept with the meeting minutes as presented.

III.            Prayer and Pledge   Following the welcome, Carroll McCauley led the group in prayer.

IV.            Board Minutes Review and Approval    Following review and discussion of the minutes of the previous Board meeting, Wilson moved to accept the Board Minutes from the November 18th meeting as presented; Lawaty seconded; motion carried unanimously.

V.             Executive Director Comments During the Executive Director Comments, Rick Poling discussed the following items:

                                                          DECEMBER BUSINESS MEETING:

·          Minutes of November 18th Meeting

·          Financial Reports for November (In Summary and in Detailed formats)

·          Financial Report for Fiscal Year to Date (through November)

·          Credit Card Statement for November

·          Planning Committee December 10th Minutes

·          January 2014 Grantsville Calendar of Events

·          January 2014 West Fork Center Calendar of Events

·          January 2014 Menu

·          Flyer regarding Spencer Shopping Trip

·          Flyer regarding CHERP Representative

·          Flyer regarding Bowling Outing

·          Flyer regarding Pie Baking Contest

·          Flyer regarding Movie and Snack

·          January 2014 “Insider” Newsletter

·          December 2013 CCCOA Newsletter

·          Memo and Invoice for Nutrition “Over-Serve” in amount of $5,159.78

 

JANUARY BUSINESS MEETING:

 

·          Financial Reports for December (In Summary and in Detailed formats)

·          Financial Report for Fiscal Year to Date (through December)

·          Credit Card Statement for December

·          Planning Committee January 14th Minutes

·          February 2014 Menu

·          February 2014 Grantsville Calendar of Events

·          February 2014 West Fork Center Calendar of Events

·          Flyer regarding Free Hearing Services Clinics at Center by Elbin Hearing Center

·          Flyer regarding Pettyville Shopping Trip

·          Flyer regarding “Wear Red Day”

·          Flyer regarding Spencer Shopping Trip

·          Flyer regarding Valentine’s Day Celebration at West Fork Center

·          Flyer regarding Valentine’s Day Celebration at Grantsville Center

·          Flyer regarding Dart Tournament

·          Flyer regarding Bowling Outing

·          Flyer regarding Movie and Snack

·          Flyer regarding Free Tax Preparation for Seniors

·          Flyer regarding Quilt Raffle

·          February 2014 “Insider” Newsletter

·          February 2014 CCCOA Newsletter

·          Draft Letter from Director Quality Assurance of WV Bureau of Senior Services noting review of CCCOA Personal Care Services and reporting “no deficiencies.”

·          CCCOA Planning Committee Ballot

 

 

 

VI.                      New Business

 A. Financial Matters: Income and Expenditures and Credit Card Purchases  Cash balance, credit card purchases, and expenditures for November  2013  and December 2013 were presented by  Poling. Lawaty  moved to approve reports as presented; Gainer seconded; motion carried unanimously.                                    

B. Planning Committee:  Planning Committee minutes from December 10, 2013 and January 14, 2014 were approved by unanimous consent. (Gainer/Lawaty)  The board voted on the Planning Committee members for both senior representatives and board representatives. Thelma Hall and Dorothy McCauley were elected to serve as senior members. Pam Gainer and Roberta Wilson were elected to serve as board members. 

               

                                                                 

                VII.           Other Business         Poling discussed the option of changing food purchasing to Wendlings Food Services. He also informed the board that the 2006                                                                 buses are now official property of the CCCOA and new plates have been purchased. The pension plan discussed at previous                                                                   board meetings will begin in the next several weeks with a presentation from Wesbano representatives.                       

 

                        VIII.          Adjournment            Unanimous by all members. (McCauley/Wilson)             

                                                                The next regularly scheduled meeting will be held on March 24, 2014, at the Grantsville site.